• The organiser reserves the right to refuse, in its discretion, any application.
  • Site allocations and the right to alter them will be at the absolute discretion of the organisers.
  • Applications are assessed against the stall criteria set by the committee.

 Bump in/out and trading hours

  • Stallholders must be present for the market hours, which are Saturday 8:00am to 4:00pm and Sunday 8:00am to 3:00pm (No vehicle movement during market trading hours)
  • Bump in from 4.30am Saturday and 5am Sunday.
  • Stall holder vehicles must vacate the road closure area by 6.30am
  • For safety reasons, failure to set up before 6.30am may result in access being denied due to road closures.
  • In the event of wet weather affecting bump-in procedures, delayed bump-in may be possible. However, vehicle access and road closure arrangements will not be changed.
  • Bump out from Saturday 4:00pm and Sunday 3.30pm, roads open to the public at 4.00pm both days

 Insurance and approval

  • All Stallholders must have current Public and Product Liability insurance cover and show proof when requested, whilst in attendance at the Nostalgia Festival.
  • A copy of the Certificate of Currency must be provided before February 2020
  • All Stallholders are to implement and abide by best practice principles in Workplace Health and Safety and Local and State Government Health and Statutory Regulations, including Cessnock Council’s Temporary Food Premises Guidelines.
  • All stalls retailing food must be registered with NSW Health and have a current Cessnock Council approval to operate a temporary food business.
  • Site sub-letting or sharing is not permitted unless by written permission of the organisers.

 Goods for sale

  • Stallholders are only permitted to display and sell goods and services as specified in the Stall Holder Application. Additional goods and products must be notified to the Market Co-ordinator prior to being displayed at the markets. Towns with Heart Inc reserve the right to request that unidentified goods/products be removed from the Stallholders stand.
  • No counterfeit goods are to be sold in breach of copyright and/or trademarks.
  • Sale of food for consumption is only allowed within the Food Court and with the permission of the organisers.

Nuisance Goods for sale

  • NO nuisance goods / toys are permitted. For example, goods which can cause damage to other stallholders goods and goods which can harass and irritate the public.
  • SPECIAL NOTE: Goods / toys of any kind that are capable of firing projectiles.  Examples but not limited to: Guns, crossbows, bow and arrows, sling shots, swords etc. ARE DEFINITELY NOT PERMITTED FOR SALE.
  • The organisers reserve the right to decide whether items are considered to be nuisance goods or toys.
  • Any stallholder found selling any prohibited items will be asked to remove these goods from their site, failure to comply will result in the removal of their stall, with no refunds and banned from future events.

Site rules and protocols

  • Stallholders must display their approved Site Number at their stall at all times during the Festival.
  • Stallholders and their goods and equipment must stay within the allocated stall area provided. No displays or racks are to be set up outside of the approved site area.
  • Rotary Park sites are strictly 3m x 3m in size, double sites are 6m x 3m. No additional vehicles, vans, equipment or storage can be accommodated.
  • Street sites are approximately 9sqm but may be variable in shape and are located on the footpath. There is reduced access for pedestrians and Show & Shine vehicles will be parked on the street in front of these sites.
  • No signs are to be erected outside of the allocated stall site or in any other area within the streets, walkways or park of the Nostalgia Festival.
  • All rubbish generated by the Stallholders is their sole responsibility to remove at the close of the day’s festival. Failure to comply will see a charge of $50 imposed for the clean-up and, a second breach will see the Stallholders having their participation to future festivals cancelled.
  • Stallholders are not permitted to distribute printed matter or advertising material anywhere except within the boundaries of their allocated site.
  • Stallholders are not permitted to play loud music or use personal PA equipment. No spruiking allowed.

 Stallholder equipment and safety

  • Stallholders must not have at their stall more than one (1) litre, in an approved container, of any flammable liquids; one (1) nine (9) kilo LPG gas cylinder (must have compliance stamp), and any other cylinders containing inert gases must be secured to avoid dislodgement.
  • Stalls must be equipped with fire blanket and fire extinguisher suitable for their own fire risks.
  • All equipment is to be adequately secured.
  • No pegs, star pickets or stakes are allowed, due to underground services.  Therefore all canopies, umbrellas etc, need to be secured by other means eg: weights, sand bags, cement blocks etc.
  • Stallholders are responsible for all costs of repairs resulting from any damage done to the site including water pipes, electricity cables etc or any heavy damage done to the surface.
  • Overnight security is in place Friday to Sunday but goods left overnight in the park are AT YOUR OWN RISK.

 Stall Cancellation

  • Refunds will only be processed if cancellation is made in writing and received no later than two (2) weeks prior to the Festival.  After this date refunds will be at the discretion of the Market Stall co-ordinator.
  • A $50 administration fee will be deducted from all cancellations.

 Festival Cancellation

  • The organisers reserve the right to cancel the Festival in the event of severe weather or circumstances that jeopardise the safety of participants, volunteers and/or the general public.
  • The organisers shall not be liable to stallholders for any compensation whatsoever or refund of any monies paid as a result of the cancellation of the Festival.

 Additional conditions

  • The organisers will not accept any responsibility for damage or loss or any dispute arising from trading practices, either financial or physical.
  • The organisers will not accept any responsibility for any pre-determined level of sales, as it is the responsibility of the stall holder to ensure their stall is designed to attract customers and offer the appropriate goods for sale.
  • Refunds will not be made for any reason if the stallholder chooses to leave after stall set up and within the agreed operating Festival times.
  • Respectful treatment of all officials, other stall holders and the public is expected at all times.
  • Complaints must be in writing to The Event Manager, Towns With Heart, 199 Lang Street, Kurri Kurri 2327
  • The organisers reserve the right to deny access to future markets, to any Stallholders who do not comply with these conditions.
  • Use of the registered business name “Kurri Kurri Nostalgia Festival” in any format by any business is strictly prohibited. Official merchandise can only be sold by the organisers.

Failure to comply with these regulations may result in eviction and/or refusal of applications for future festivals.